Boundary worksheet

Use this sheet in lesson 03. Fill in part one with the whole group. Fill in part two for one real collection: a set of recordings, a list of plant names, a folder of photos.

Collection:

Date: Written by:

Part one: three columns

For everything in Keep close, write the reason next to it. For Leave alone, a reason is welcome but not required.

Part two: the boundary statement

1. Who may use it

Name the people or organisations. Anyone not named is excluded.

2. For what purpose

List the uses. Any use not listed is excluded.

3. Who reviews new requests

Name one person and a backup. Both sign below.

Reviewer: Backup:

4. What the community receives

Be specific. A thank-you in a report does not count.

5. How to revise, reject or withdraw

Write the steps someone would actually take: which files, on which device or server, deleted by whom, within how many days, and who can ask for it.

1. 1.

1. 2.

1. 3.

Signatures

Reviewer:

Backup:

For the community:

Next review on:

Give the first draft to someone from the community the data comes from and ask them to cross things out. The first draft is never the final one.